7 Best Construction Equipment Management Software [2025]
- Austin Conti
- May 15, 2025
Most equipment management solutions claim to serve all industries. But construction has unique challenges that require specialized tools, and generic solutions typically fail to address these operational demands.
When looking to implement construction equipment management software, contractors should prioritize a system that:
- Provides a fully integrated, single platform of all their features, so you’re not left juggling multiple disconnected systems.
- Supports the tracking of a mixed asset fleet (i.e., heavy equipment, heavy trucks, on-road fleet vehicles, parts and attachments, consumables, small tools, etc.), not just a standalone product for either on-road fleet, equipment, or tools.
- Offers in-house customer support and tech implementation, ideally with a team who understand construction equipment and environments.
In this guide, we’ll examine several of the best construction equipment management software platforms. Each review includes pros, cons, key features, and pricing information to help you compare and decide which is the best fit for your business.
1. Tenna
Tenna is built for construction companies that manage mixed asset fleets. Our software connects field, shop, and office for complete equipment operations management, giving contractors visibility and control over their valuable resources.
Our construction-focused solution tracks everything from heavy equipment and fleet vehicles to mid-sized assets, smaller tools, parts, attachments and other miscellaneous inventory all on a single integrated system designed by contractors for contractors.
Asset Management
Our construction asset management system stores comprehensive information on all asset types. Users can monitor owned versus rental assets, track equipment usage levels, and associate related assets into groups.
Inventory management features make it easy to track parts, attachments, and consumable items across job sites. And with our mobile app, teams can update information on the go and access asset details from anywhere — improving communication between office and field personnel.
Site Management
With Tenna, contractors can organize assets by project location or site facility, category, tracker type and more. See which assets are currently at each site, view where they’ve been, and monitor asset movement between locations using GPS asset trackers.
Contractors can use Tenna’s dispatch management system to coordinate equipment transfers and crew assignments. This eliminates time wasted searching for equipment across multiple locations and improves internal communication about resource availability.
Equipment Utilization
Get accurate utilization data to develop solid bid rates, improve competitiveness, and win more contracts. By tracking how often each piece of equipment operates, you’ll identify underutilized assets and make data-driven decisions about fleet composition.
Our equipment utilization dashboards give you high-level fleet views at the asset and jobsite level so you can visualize when assets aren’t being used efficiently.
Preventative Maintenance
Field personnel can submit maintenance requests to report damage to the shop using the Tenna App, and equipment managers and mechanics can create work orders, and document repairs to create a comprehensive service history. This proactive approach to maintenance tasks reduces unexpected costs, minimizes downtime, and extends asset lifespan.
Robust Integrations
Tenna’s platform integrates with construction ERP and accounting systems like Viewpoint Vista, Viewpoint Spectrum, Sage, Foundation, Coins and more. Tenna also connects with construction software like Procore and leading original equipment manufacturers (OEM) including Caterpillar, John Deere, Komatsu and many others, including rental houses such as Sunbelt.
These connections eliminate duplicate data entry, streamline information onto a single system for better visibility and efficiency, and connect the dots between data so contractors can make smarter business decisions.
Customer-Focused Support
Implementation is just the beginning. Tenna’s support team provides personalized assistance throughout your journey, offering SOP consultations and role-based training customized to specific user needs.
Whether you prefer direct expert guidance or self-service through our online resources, our team is always available to help when you need it.
Key Construction Equipment Management Features
| Asset Tracking | ✅ (GPS, QR, Bluetooth technology) |
| Total Construction Fleet Management | ✅ Supports tracking of a fully mixed fleet (Heavy yellow iron, heavy trucks, vehicles, mid-sized assets, small tools, attachments, parts, miscellaneous consumables, multiple OEMs, etc.) |
| Utilization Monitoring | ✅ (Engine Hours, Run Time, Idle, Asset Level, Project Level) |
| Geofencing | ✅ (Immediate, flexible alerts when assets enter and exit defined geofence boundaries) |
| Equipment Maintenance | ✅ (Preventive Maintenance, Work Orders, Maintenance Requests, DTCs, Fault Codes) |
| Mechanic Time Cards | ✅ (Digital Time Tracking, Cost Coding, Approval Workflow) |
| Parts Inventory | ✅ (Centralized Parts Inventory, Usage Tracking, Parts Requests Feature) |
| Safety & Compliance | ✅ (DVIR, Inspections, Operations and Driver Scorecards, Compliance Monitoring) |
| Dispatch & Scheduling | ✅ (Asset Dispatch, Scheduling, Resource Sharing) |
| ERP Integrations | Viewpoint Vista, Viewpoint Spectrum, Sage 300, Sage 100, Foundation, Coins, Fleet Cost & Care, etc. |
| OEM Integrations | CAT, John Deere, Komatsu, Volvo, Develon, Takeuchi, Tesmec, JCB, Liebherr, Sunbelt Rentals, etc. |
| Mobile App | ✅ (iOS And Android) |
| Construction Industry Focus | Single focus provider for best understanding of construction workflows and best fit for contractors |
What Real Customers Are Saying About Tenna
“I was noticing before Tenna that other software suites that we brought in were hitting a ceiling of scalability with our existing systems. If we wanted to keep growing, we were going to need a much better way to manage the fleets, the projects, the accounting. So, to continue to grow and scale up, we needed to have a system that could scale up with us, and Tenna seemed to be that system. With Tenna, we are seeing scalability.”
– Alessandro Salvo, CEO, GS Construction
“Tenna’s responsibility is to give us that leading technology software that’s going to help our field operations, maintenance, and equipment tracking. We’re going to grow together to make our businesses profitable with a better tool for our employees to use to make them more productive. I look at it as a long term partnership together.”
– Anthony Gaglio, Jr., Vice President, Viking Construction
Pricing
2. Teletrac Navman
TN360 from Teletrac Navman centralizes equipment operations for construction assets. This equipment maintenance software tracks location, maintenance needs, and utilization across both powered and non-powered equipment using tracking hardware.
Contractors can view GPS location and engine hours for heavy equipment in real time. A single interface displays the entire mixed fleet, showing equipment usage patterns and machinery lifecycle data.
Key Construction Equipment Management Features
| Asset Tracking | ✅ (GPS, Cellular, RFID) |
| Total Construction Fleet Management | 🚫 |
| Utilization Monitoring | ✅ (Engine Hours, Usage Analytics, Idle Time) |
| Geofencing | ✅ |
| Equipment Maintenance | ✅ (Preventive Maintenance, Work Orders, Service Reminders) |
| Mechanic Time Cards | 🚫 |
| Parts Inventory | ⚠️ (Service Parts Only) |
| Safety & Compliance | ✅ (DVIR, ELD, Driver Behavior, Compliance Reporting) |
| Dispatch & Scheduling | ✅ (Job Dispatch, Route Optimization, Scheduling) |
| ERP Integrations | Sage, SAP, Oracle, Microsoft Dynamics, QuickBooks, Others Via API |
| OEM Integrations | John Deere, Caterpillar, Komatsu, Volvo & Others |
| Mobile App | ✅ (iOS And Android; DRIVE App) |
| Construction Industry Focus | Makes solutions for construction, transportation & logistics, government, services & trades, and more |
Advantages
- Unifies mixed fleets on a single dashboard, including both heavy equipment and non-powered assets
- Supports both OEM and aftermarket telematics hardware, offering flexible installation options
Shortcomings
- Lacks automatic parts reordering and detailed maintenance cost forecasting tools for multi-year equipment lifecycle planning
- Requires significant initial setup time and dedicated IT resources to configure dashboards and reporting templates properly
Pricing
Pricing not publicly available.
3. Samsara
Samsara integrates GPS tracking with OEM telematics data for construction equipment management. The system consolidates information from manufacturers like CAT, John Deere, and Komatsu into one platform that serves multiple industries.
With Samsara’s geofence alerts, fleet managers get alerts about equipment movement and potential security issues. The platform generates dormancy reports that show asset utilization metrics, displaying both on-road vehicles and off-road equipment in the same interface for more straightforward inventory management.
Key Construction Equipment Management Features
| Asset Tracking | ✅ (GPS, Cellular, BLE; Real-Time For Powered & Unpowered Equipment) |
| Total Construction Fleet Management | ✅ |
| Utilization Monitoring | ✅ (Engine Hours, Usage Analytics, Idle Time) |
| Geofencing | ✅ |
| Equipment Maintenance | ✅ (Preventive Maintenance, Work Orders, DTC Alerts, Service Reminders) |
| Mechanic Time Cards | 🚫 |
| Parts Inventory | ⚠️ (Maintenance Parts Only) |
| Safety & Compliance | ✅ (ELD, DVIR, AI Dashcams, Driver Coaching, Compliance Reporting) |
| Dispatch & Scheduling | ✅ (Job Dispatch, Asset Scheduling, Route Optimization) |
| ERP Integrations | SAP, Oracle, QuickBooks, Microsoft Dynamics, Others via API & Integration Partners |
| OEM Integrations | John Deere, Caterpillar, Komatsu, Volvo, CNH CASE, Vermeer, Ford, GM, Navistar, Stellantis, Liebherr, Hyundai & More |
| Mobile App | ✅ (iOS And Android; Fleet & Driver Apps) |
| Construction Industry Focus | Makes solutions for construction, transportation & logistics, field services, food & beverage, and more |
Advantages
- Generates client-ready reports showing exact equipment hours on each project for accurate billing and job costing
- Provides immediate theft alerts with video evidence when equipment moves outside geofenced boundaries during non-work hours
Shortcomings
- Standard contracts run several years with limited early termination options, creating budget obligations regardless of project backlog
- Forces integration with third-party systems like ServiceTitan or QuickBooks for tracking mechanic labor and repair costs
Pricing
Pricing not publicly available.
4. Motive
Motive unites equipment tracking, safety monitoring, and spend management in an AI-powered platform. This integrated solution addresses multiple aspects of construction operations.
Key Construction Equipment Management Features
| Asset Tracking | ✅ (GPS, Cellular, BLE; Real-Time Location For Vehicles & Equipment) |
| Total Construction Fleet Management | ✅ |
| Utilization Monitoring | ✅ (Engine Hours, Usage Analytics, Idle Time) |
| Geofencing | ✅ |
| Equipment Maintenance | ✅ (Maintenance Schedules, Work Orders, Diagnostic Trouble Code Alerts) |
| Mechanic Time Cards | 🚫 |
| Parts Inventory | ⚠️ (Maintenance Parts Only) |
| Safety & Compliance | ✅ (ELD, DVIR, AI Dashcams, Driver Coaching, Compliance Reporting) |
| Dispatch & Scheduling | ✅ (Integrated Dispatch Module, Route Optimization, Mobile App Dispatch) |
| ERP Integrations | Paradigm, QuickBooks, Geotab, Others via API |
| OEM Integrations | John Deere, Caterpillar, Komatsu, Volvo, and others via AEMP 2.0 |
| Mobile App | ✅ (iOS And Android; Fleet & Driver Apps) |
| Construction Industry Focus | Makes solutions for construction, field services, trucking & logistics, delivery, and more |
Advantages
- Uses AI-powered cameras to detect and alert operators about unsafe equipment operation and hazardous jobsite conditions in real time
- Automatically categorizes all expenses (fuel, parts, maintenance) by equipment type, project, and cost code in a single dashboard
Shortcomings
- Doesn’t allow assigning labor costs to specific maintenance tasks or equipment repairs
- Lacks equipment reservation and transfer request workflows between project sites that prioritize critical path schedules
Pricing
Pricing not publicly available.
5. HCSS Equipment360
HCSS Equipment360 digitizes maintenance scheduling and work order management for construction equipment. The system notifies teams about required servicing, expiring warranties, and upcoming inspection deadlines to make maintenance management more straightforward.
The platform tracks individual equipment history, parts inventory, and maintenance costs. With this data, construction companies can create preventative maintenance schedules and avoid project delays.
Key Construction Equipment Management Features
| Asset Tracking | ✅ (Equipment, Location, Usage) |
| Total Construction Fleet Management | 🚫 |
| Utilization Monitoring | ✅ (Engine Hours, Idle, Run Time) |
| Geofencing | ✅ (via HCSS Telematics Integration) |
| Equipment Maintenance | ✅ (Full Preventive Maintenance, Work Orders, History) |
| Mechanic Time Cards | ✅ (Mechanic Time & Labor Tracking) |
| Parts Inventory | ✅ (Full Inventory, Parts Usage) |
| Safety & Compliance | ✅ (Inspections, Safety Modules) |
| Dispatch & Scheduling | ✅ (Equipment Dispatch, Scheduling With HCSS Dispatcher Integration) |
| ERP Integrations | Viewpoint, JD Edwards, CMiC, Sage 300, 45+ Accounting Systems |
| OEM Integrations | John Deere, Caterpillar, Komatsu, Volvo |
| Mobile App | ⚠️ (iOS Only; no Android) |
| Construction Industry Focus | ✅ |
Advantages
- Tracks individual mechanic productivity with digital time cards that associate labor hours directly to specific equipment repairs
- Allows field teams to submit maintenance requests with photos that create prioritized work orders for shop technicians
Shortcomings
- Updates and new feature releases may be less frequent than some cloud-first competitors
- Requires separate purchase of HCSS Telematics hardware for automated runtime and location tracking
- Mobile app is available for iPad only, with no support for Android devices
- Per user pricing can get expensive
Pricing
Pricing not publicly available.
6. Fleetio
Fleetio centralizes construction equipment management with a cloud-based platform that connects field, shop, and office teams. It tracks mixed fleets of powered and non-powered assets while supporting communication between departments.
The mobile app supports barcode scanning, QR codes, and NFC technology for efficient equipment check-ins and check-outs. The software’s maintenance features help prevent breakdowns, track repair costs, and optimize fleet composition through detailed utilization reports.
Key Construction Equipment Management Features
| Asset Tracking | ⚠️ (GPS & VIN; no Native Telematics) |
| Total Construction Fleet Management | 🚫 |
| Utilization Monitoring | ✅ (Engine Hours, Mileage) |
| Geofencing | ✅ |
| Equipment Maintenance | ✅ (Preventive Maintenance, Work Orders, Logs) |
| Mechanic Time Cards | 🚫 |
| Parts Inventory | ✅ (Inventory, Parts Usage) |
| Safety & Compliance | ✅ (Inspections, Checklists) |
| Dispatch & Scheduling | ✅ (Assignment, Scheduling) |
| ERP Integrations | QuickBooks, Geotab, Samsara, Motive, Verizon Connect, Others via API |
| OEM Integrations | Caterpillar VisionLink, John Deere JDLink, Ford Pro, Samsara, Motive, Geotab, Verizon Connect, and others |
| Mobile App | ✅ (iOS And Android) |
| Construction Industry Focus | Makes solutions for construction, transportation & logistics, government, home services companies, and more |
Advantages
- Automatically imports engine hour data from OEM telematics to schedule maintenance tasks
- Includes pre-built inspection templates for DOT requirements, pre-shift checks, and OSHA compliance audits
Shortcomings
- Lack of an integrated telematics tool means you’ll need to purchase a Fleetio compatible solution to get this important feature
- Doesn’t include mechanic time tracking functionality for monitoring labor efficiency or attributing repair costs to specific assets
- Equipment reservation system lacks conflict detection for scheduling the same asset across multiple projects
Pricing
Starts at $4 per month per vehicle (billed annually) for smaller fleets, but most contractors will likely need the $7 or $10 per month per vehicle plans to get the full set of features they need for their businesses.
7. Lytx
Lytx specializes in GPS fleet tracking enhanced with safety-focused telematics for construction equipment and vehicles. The system helps prevent theft with geofencing alerts, starter interrupt capabilities, and real-time location monitoring.
The platform centralizes equipment management with features for maintenance scheduling and risk reduction. Construction companies can use these insights to improve equipment utilization, reduce operational costs, and maintain compliance.
Key Construction Equipment Management Features
| Asset Tracking | ✅ (GPS, Cellular, Video-Verified Asset Tracking) |
| Total Construction Fleet Management | 🚫 |
| Utilization Monitoring | ✅ (Engine Hours, Usage Analytics, Idle Time) |
| Geofencing | ✅ |
| Equipment Maintenance | ✅ (Preventive Maintenance, DTC Alerts, Service Reminders For Light & Heavy Fleets) |
| Mechanic Time Cards | 🚫 |
| Parts Inventory | 🚫 |
| Safety & Compliance | ✅ (ELD, DVIR, AI Video Safety, Driver Coaching, Compliance Reporting) |
| Dispatch & Scheduling | ✅ (Job Dispatch, Route Optimization, Scheduling Via Lytx+ with Geotab) |
| ERP Integrations | Open API, Integration Network, Geotab & Others |
| OEM Integrations | Daimler Truck North America: Freightliner, Western Star |
| Mobile App | ✅ (iOS And Android; Lytx DriveCam & Lytx+ Driver Apps) |
| Construction Industry Focus | Makes solutions for construction, retail, transit, and utilities |
Advantages
- Records video clips whenever equipment is moved or operated, providing visual verification to prevent unauthorized use
- Sends DTC fault code alerts from engine computers to maintenance teams before major component failures occur
Shortcomings
- Maintenance tracking limited to basic service intervals without parts usage history or cost forecasting
- Requires separate software for tracking parts inventory levels and managing preventive maintenance
Pricing
Pricing not publicly available.
Take Control of Your Construction Assets
Tenna brings your operation together in ways that matter: field crews update equipment status and communicate with the shop via mobile app, shop mechanics receive maintenance alerts and track repairs in real-time, and office teams access accurate utilization data for bidding and financial decisions—all through one unified system.
Unlike partial solutions that only track certain assets, Tenna gives you complete visibility across your entire fleet with GPS tracking, preventative maintenance scheduling, and integration with your accounting systems like Viewpoint and Sage.
Learn how Tenna brings control, clarity, and ROI to your fleet.
About Austin Conti
As CEO and Co-Founder of Tenna, Austin leverages his international experience in construction operations for civil, building, and energy projects with The Conti Group, which has built successful, reputable businesses that make a positive impact on the world in construction, engineering, renewable energy, real estate, technology, and biotech. His passion for entrepreneurship led him to create a construction technology platform built on over a century’s experience from The Conti Group.